Identify the owner, user and payer for the property and its components. Map the three units and common-area costs before assigning figures to an individual unit.
Preparation resource. Record completion does not determine eligibility, deductions or tax savings. Ask your qualified tax professional to resolve the facts and applicable rules.
What this file should establish
Match title, agreements and cost records. Explain personal use, tenant-owned property and shared systems where relevant. Legal title and tax reporting can require professional interpretation; preserve the documents rather than assuming the answer.
Map the three units and common-area costs before assigning figures to an individual unit.
A situation to work through
The owner upgrades common stairs and one unit's kitchen in the same contract.
For this situation, start with unit inventory. Identify the period and legal owner before combining it with the other records. Keep the original source and explain any adjustments in a separate reconciliation.
Review point
Separate location and function within the contractor package.
An item visible at the property is assumed to belong to the landlord.
Question for the reviewer
Who owns and reports each material component and what use facts matter?
Expected handoff
An owner-user-payer map with questions marked.
Separate facts supported by documents from estimates and unresolved assumptions. Assign each missing item to a responsible person and a date. Send the reconciliation alongside the source references so the reviewer can trace each conclusion.
Your preparation worksheet
Enter a reference to the document, the person who can supply it and the unresolved question. Use file names or locations rather than account numbers or other sensitive information. Entries stay in this page until you close or refresh it. They are not sent to us or saved automatically. Export before leaving.
Record or decision
Source reference
Status
Responsible person
Open question
unit inventory
leases
utility layout
common-area invoices
ownership records
title holder
tax reporter
payer
user
agreement evidence
Mark not applicable only after noting why. A collected record can still require correction. Review the exported file before sharing it with your adviser.
Use the following primary guidance to frame the questions. The worksheet organizes facts; it does not replace analysis of the relevant year, ownership, elections or state treatment. Record the applicable period, confirm the source version and retain the preparer's written conclusions with the supporting documents.